Join the Stepherson & Associates Communications team as a Community Outreach and Communications Coordinator and play a crucial role in supporting the planning, design, and construction of transportation, water, land use, and energy projects. In this role, you'll work with project teams to plan and implement public engagement processes, develop materials to communicate with the public, and plan events to connect with people and advance projects that benefit the community. One to two years of experience supporting communications, community outreach, public relations, or a related discipline is required. We encourage anyone with a bilingual or multicultural background to apply.

Job Responsibilities

Support implementation of engagement plans and outreach activities:

• Work with a project team to plan, develop and implement community engagement activities including construction outreach on large transportation infrastructure projects.
• Support the development of a range of project and engagement planning materials (i.e., fact sheets, FAQs, communications plans, surveys, questionnaires, presentations, etc.)
• Research demographic and population data to inform equitable outreach practices that will engage underrepresented communities.
• Analyze quantitative and qualitative data and summarize public input to create client-ready project updates and reports for internal and external audiences.
• Create project website content and updates, as well as social media content and updates.
• Track and draft responses to community correspondence and interactions.
• Coordinate logistics for in-person and online community events, workshops and meetings including the planning, coordination, and staffing.
• Provide in-person, onsite, and door-to-door outreach to community members, neighbors, and businesses.
• Coordinate and staff onsite community events including tabling, event booths, pop-ups and other culturally responsive events.
• Some projects may include supporting a project hotline and answering calls from the public.

Desired qualifications:

• Ability to understand and communicate complex technical information and concepts.
• Experience implementing public engagement on infrastructure project(s) in the transportation, water, parks, energy, environmental, and/or land use sectors for public agencies.
• A commitment to, and experience in, implementing equitable engagement to reach marginalized communities.
• Strong written and verbal communication skills, including experience with editing and proofreading.
• Strong relationship-building and listening skills.
• Ability to work independently and as part of a team with a positive, respectful, and collaborative approach.
• Comfort working in a fast-paced environment on multiple projects simultaneously.
• Comfort working on high-profile and sometimes controversial issues and/or projects.
• Experience and/or academic coursework in Urban and Regional Planning, Journalism, Communications, English, Political Science, Environmental Studies, or related field.

Organizational values: At S&A, we are expressly committed to equity and social justice, and as a team are centering equity through our work and our individual actions. We believe in supporting our staff in their personal and professional growth, providing new opportunities, building relationships, giving back and having fun! To support our staff in their personal and professional growth, all staff attend equity workshops, led by a professional facilitator who supports our Diversity, Equity, and Inclusion journey.

Workplace culture: S&A is committed to maintaining a safe and healthy work environment that protects our employees, their families, and the broader community from COVID-19. All S&A staff are required to provide proof of COVID-19 vaccination. We are a hybrid workplace and work with employees to establish a schedule that works best for them and our teams. Most staff come into the office at least once per week.

Staff managers work with employees to help to take full advantage of learning opportunities found through onsite collaboration and connection with colleagues and other project staff.

Salary and benefits: S&A offers a salary commensurate with experience and competitive benefits. The salary range for this position is $54k-$70k annually. Benefits include paid vacation, sick, and volunteer days; paid holidays; bonuses; health coverage (medical, dental, vision); disability; parental leave; 401(k) with company match; transit pass; and free use of on-site fitness center.

EEO: We encourage anyone with a bilingual or multicultural background to apply. S&A is an equal-opportunity employer and will not discriminate against any employee or applicant based on age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

To apply: Send your resume and cover letter to careers@stephersonassociates.com. We welcome work samples that demonstrate your strong communication skills.

The Water Resources (WR) program within the Department of Ecology is looking to fill a Contract and Grant Planner (Environmental Planner 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

Please Note: This is a project position that is expected to end on December 31, 2024.

In this role, you will serve as a member of a team of planning consultants to the WR Program Director, Office of Columbia River (OCR) Director, and WR and OCR Financial Services Section Manager, with responsibility for assisting with contract and grant financial services to implement water supply solutions directed through OCR. You will contribute to projects that tap into stored water from existing reservoirs, improve and build needed infrastructure, restore habitats, and develop enhanced water conservation projects to make water available for people, farms, and fish. This position will provide you with wide-ranging and valuable water resources management experience in WA, working with a variety of stakeholders who possess a diversity of goals and interests.

Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land, and water for the benefit of current and future generations.

Program Mission: The mission of the Water Resources Program is to is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.

Tele-work options for this position: This position will be eligible for up to an 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change.

Application Timeline: This position will remain open until filled, we will review applications on July 11, 2023. In order to be considered, please submit an application on or before July 10, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth Click here for more information  *

SALARY: $70,800.00 - $95,184.00 Annually –Note: The salary listed above includes any pay increase that goes into effect on July 1st, for this classification.

If you are interested in applying for this position, please follow this link: Contract and Grant Planner (Environmental Planner 4)

Community Transit

Job Summary: Work to engage communities on the growing transit network in Snohomish County! Under supervision develops and implements community engagement plans. Projects include proposed service changes and service development. Builds relationships with transit partners and stakeholder groups. Plans and staffs outreach events. Assists in external communications for community engagement projects. This may include social media, website content, news releases, brochures, presentations, and internal communications. Coordinates with planning, communications, public affairs, and other staff to implement community engagement plans and communications. Works with peers and other departments to support outreach to priority populations.

Closing Date: Open until filled

Link: https://careers-commtrans.icims.com/jobs/1599/community-engagement-specialist/job

Company: Oregon Department of Transportation

Job Summary: As a community affairs coordinator, you will develop all public affairs and public information programs for the region office. You will be the primary point of contact for external partners from the initial development of transportation projects through construction. You will also be a member of multidisciplinary project development teams and help to communicate project objectives and assist in resolving issues as they arise.

Closing Date: 11:59p.m. on July 3

Link to Learn More and Apply: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Community-Affairs-Coordinator_REQ-130830

For more information: https://hdr.taleo.net/careersection/ex/jobdetail.ftl?job=173293&lang=en

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:' https://www.hdrinc.com/our-story'

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

We create connections between people and the projects and services that move communities forward.

We are looking for a Senior Strategic Communications Coordinator to be a member of our Strategic Communications program, a global team of communicators who are passionate about putting people first in planning and infrastructure. As a full-service community engagement and creative practice, we develop and implement ideas to bring people together in projects of every size and sector. We help people get to know each other, foster understanding, and build more connected, equitable, and sustainable communities.

In the role of Senior Strategic Communications Coordinator you’ll be responsible for managing projects and building strong relationships with some of HDR’s biggest clients. As a natural connector of people, you’ll understand these clients and their priorities and challenges with the objective of employing the right communication and engagement strategies. This requires deep knowledge of public involvement, public relations, and community engagement strategies along with the ability to listen, develop unique strategies, and identify team synergies concentrated on solving the challenges facing our clients.

As Strategic Communications professionals, we work with our client’s brand – not HDR – to strengthen our client’s messaging and engagement strategies for a program, initiative or project.

Primary Role & Responsibilities:

HDR is looking to add a talented Senior Strategic Communications Coordinator to our growing program to lead construction communications in the transportation, energy, and water markets in the Midwest. As a communications professional working within an engineering company, this role will continue to build and foster internal relationships with HDR project managers and staff. You will also have the desire to engage with technical staff and quick technical comprehension in order to translate technical knowledge into accessible and understandable content.

This role will lead or support the development and implementation of construction communications plans (target audience strategy, media relations and tracking, collateral material development, overall activity schedule, information lines, contact databases, and reporting) to inform communities in a positive and meaningful way. They will also handle the coordination and leadership of production/planning teams, lead concept development, writing, editing, and assisting in graphic coordination of outreach materials such as email and alert communications, surveys, newsletters, websites, handouts, videos, advertisements, and press releases. You will be expected to lead the facilitation of virtual or in-person public meetings, hearings, open houses, focus groups, workshops, advisory committees, and other stakeholder meetings, as well as coordinate project-related data gathering and political analysis and monitoring. You will assist with the development and management of political outreach strategies and manage social media campaigns. This will involve media coordination/management, including public notices and press releases, media monitoring/tracking for project documentation, and the management of external service providers including sub-consultants.

#LI-LA1

Qualifications

Required Qualifications

• Bachelor’s degree required
• 3 years related experience in strategic communications, public relationships, public involvement and/or community engagement
• Experience leading social media campaigns
• Technical writing experience
• Service- and client-oriented personality with the ability to handle multiple assignments at a time and set and meet deadlines
• Self-starter; can work well independently or in a team environment
• Strong written and verbal communication skills
• Willingness to travel
• Working knowledge of local, state and federal requirements for public involvement
• Strong organizational skills
• Must be able to effectively work in minimally supervised and/or unsupervised environments
• An attitude and commitment to being an active participant of our employee-owned culture

Preferred Qualifications

• 8 years related experience preferred
• Media relations experience desired
• Experience in the energy, transportation, and/or water markets is preferred
• Previous consulting or account management experience preferred

Physical Expectations/Requirements

• Must be able to lift up to 30 pounds without assistance
• Must be able to effectively communicate in person, by telephone, and via email
• Must be able to independently get yourself to meetings and events

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.  When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.  

The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Senior Cap-and-Invest Market Monitor (Financial Examiner 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA.

As a Senior Cap-and-Invest Market Monitor, you will play a critical role supporting the successful long-term performance of Washington’s cap-and-invest program by helping ensure that our market stays transparent and free of fraud through monitoring of auctions and trading in allowance and other related markets. With your finance and/or econometric skillset, you’ll assess the market’s health with an eye towards Washington’s statutory commitments to decarbonization, and provide input for policy discussions on an ad-hoc basis. Working with Ecology’s Attorney(s) General, you’ll also investigate potential rule violations and support follow up enforcement actions if needed to maintain the market’s integrity.

Through your collaboration with Ecology staff, State agencies, and other cap-and-invest jurisdictions, you’ll cultivate a deep understanding of the nexus between emissions allowance, energy, and financial markets. You’ll become a subject matter expert on cap-and-invest market behavior and serve as a resource to the rest of the CCA (Climate Commitment Act) Implementation Group as we work together to develop, implement, and maintain this powerful emissions-reduction program.

The mission of the Air Quality Program (AQP) is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington.  

Note: This position offers a career path and on-the-job training. This position allows you to progress through the Financial Examiner (FE) field and achieve the goal class of an FE4. Candidates will be considered at the FE3 and FE4 levels, depending on their qualifications. For salary levels for each, please see the qualifications section.

Tele-work options for this position: This position will be eligible to tele-work up to three days per week. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.

Application Timeline: This position will remain open until filled, we will review applications on June 30, 2023. In order to be considered, please submit an application on or before June 29, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. 

Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. 

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth Click here for more information  *

SALARY: $73,260.00 - $108,804.00 –Note: The salary listed above doesn't include the scheduled 4% general salary increase effective 7/1/2023.

If you’re interested in applying for this position, please following this link: Senior Cap-and-Invest Market Monitor (Financial Examiner 4) (In-Training) 

The Solid Waste Management (SWM) program is looking to fill a Litter Coordinator (Natural Resource Specialist 5) position. This position is located in our Southwest Region Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

In this role, you will have the opportunity to travel throughout Ecology’s Southwest Region, visiting roads and other public lands to oversee crews hired for the purpose of cleaning up litter and illegal dumps to directly improve Washington’s environment. You will work independently to manage a program budget, maintain a vehicle fleet, ensure supplies are in stock, and hire all work crew members. You will work with other state and local governments on litter, illegal dump cleanup and prevention measures and oversight of grants. This position is an entry-level supervisor position which can provide valuable management experience.

Agency Mission: Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.

Program Mission: The Solid Waste Management (SWM) Program’s mission is to reduce both the amount and effects of wastes generated in Washington, and our vision is to transition to a society where waste is viewed as inefficient and most wastes and toxic substances have been eliminated.

Tele-work options for this position: This position will be eligible for up to an 80% telework schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change.

Application Timeline: This position will remain open until filled, we will review applications on June 20, 2023. In order to be considered, please submit an application on or before June 19, 2023. If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth Click here for more information  *

SALARY: $65,748.00 - $88,416.00*

*The salary listed above includes the scheduled 4% general salary increase effective 7/1/2023.

If you’re interested in applying for this position, please follow this link: Litter Coordinator (Natural Resource Specialist 5)

If you have any questions regarding the position, please email: careers@ecy.wa.gov.

Location: Full Time - Rochester, NY/Remote

Measures for Justice is a non-partisan, fast-paced, entrepreneurial non-profit on a mission to develop tools and services that help communities reshape the criminal justice system. . Since 2011, we have pioneered a methodology to compare how different justice systems perform on the county level and led the charge to improve county-level criminal justice data. While we do not advocate for any specific reforms, we do work to make change possible by increasing system transparency, accessibility, and accountability. We’ve got world-class criminal justice data and technology chops. And a culture that demands excellence, rigor and people who like to make good ideas come to life.

Our Premise 

Local communities and the institutions that serve them are in the best position to reshape how their criminal justice system works. 

What Problem Is MFJ Trying to Solve?

The data communities need to make informed decisions about system performance and change are in short supply. The same goes for accountability and transparency. As a result, communities and the institutions that serve them are not equipped to work together on lasting change.

How Does MFJ Solve This Problem? 

We’ve developed a new model for  the public and their prosecutor/police/courts to work together to track how criminal justice is being carried out and to advance common goals. This work happens via a new public dashboard called Commons that creates a space for making criminal justice data transparent and shared policy goals public. Commons provides important local data that communities need to hold officials responsible. The data we have now gives no power. Commons changes that.

The Job

As a Senior Engagement Manager your primary role will be to build and manage relationships with the community groups and criminal justice practitioners that MFJ serves. You will also help oversee the implementation of MFJ’s data engagement platform, Commons, and drive use of it.

In addition, you will support the Engagement team in building MFJ’s reputation and brand awareness among criminal justice stakeholders, such as criminal justice practitioners, professional associations, relevant advocacy groups, and creating a network of stakeholders interested in engaging with MFJ’s suite of products and services.  

What You Will Do

Reputation & Relationship Building

• Relationship building and management: You will be responsible for identifying and exploring opportunities to build relationships with appropriate stakeholders, such as advocacy groups, community leaders, and district attorneys.

Commons

• Act as a guide by providing tools and support for stakeholders as they prepare to launch Commons in their communities.

• Research and develop county landscape analysis that reviews the county criminal justice environment to identify possible key topics of concerns, new initiatives and policies, and top influencers.

• Organize meetings both online and in-person for Commons projects.

• Serve as the main point of contact for assigned Commons sites. Work with community stakeholders as well as internal teams, such as Project Management and Marketing/Communications, on implementation. 

• Maintain relationships with stakeholders to ensure satisfaction with Commons as well as learn about how the office is using Commons to identify stories of change.

• Identify and engage Community-based Organizations to ensure awareness and continued use of the Commons platform post-launch.

• Develop written materials as part of ongoing outreach to Commons stakeholders. 

About You 

• Minimum of five years of experience coordinating, managing, or leading community organizing initiatives.

• Displays strong cultural competence and cultural humility

• Experience working with issues of racial equity.

• Experience communicating with diverse audiences, including advocates, practitioners, and policymakers.

• Willingness to travel.

• Experience actively collaborating with local government partners on related issues preferred.

• Broad understanding of key issues in criminal justice research and reform, as well as familiarity with roles/responsibilities of various criminal legal system actors preferred.

Next Steps

To apply, please visit our website - https://www.measuresforjustice.org/about/jobs 

Review of applications will begin ASAP and will continue until the position is filled. 

Measures for Justice (MFJ) is committed to fostering diversity, equity, inclusion, and belonging in our workplace. We are committed to eradicating barriers to access and opportunity and strive to create a welcoming environment for people of all backgrounds. We encourage applicants from all backgrounds and experiences to apply. We offer competitive salaries, comprehensive benefits, and a casual work environment. Our office is wheelchair accessible. In addition, Measures for Justice will provide reasonable accommodations for qualified individuals with disabilities. If you require an accommodation during the hiring process, please contact Rachel Snyder at rachel.snyder@measuresforjustice.org.   

We know that only by bringing together our diverse perspectives can we begin to understand and innovatively tackle the complex issues we engage with. We acknowledge there is a lot of work to be done to ensure we are embodying these principles in our workplace and our work, and we are deeply committed to this ongoing practice. Our work is the data; our heart is the people.   

It is the policy of Measures for Justice to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. 

City of Portland Auditor’s Office

Communications Coordinator II | Job Details tab | Career Pages (governmentjobs.com).

The City Auditor’s Office is seeking a mission-driven, versatile communication professional to lead internal communications and expand its accountability and transparency work with historically underserved Portlanders by supporting outreach, overseeing publication design, and advancing the online reach of the Auditor’s Office.

As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs 38 staff members working in four divisions.

The Communications Coordinator II position will work closely with the Communications and Outreach Coordinator and perform a variety of complex assignments while maintaining a portfolio of office-wide communication projects of significant impact. The Coordinator II will lead the office’s efforts in designing and producing reports, web pages, and other communication materials to ensure wide public access and ready understanding of programs and results of audits and policy reviews. They will also be responsible for developing, editing and proof-reading internal communications.
 
Responsibilities of the Communications Coordinator II include:

• performing highly-skilled graphic design functions for use in print, web, powerpoint, or social media contexts;
• developing new methods of promoting programs and projects to the public; 
• administering the office’s use of GovQA and coordinating public records requests with internal divisions; 
• creating, editing, and proof-reading office-wide documents for public and internal distribution;
• supporting and managing Auditor’s Office webpages;
• providing support for internal communication activities; 
• Managing the Office’s use of communications and survey platforms such as MailChimp and SurveyMonkey. 

There is no college degree specific to the work – we are looking for an collaborative person who is well versed in the principles of multimedia, is comfortable coordinating across several divisions, has excellent graphic design and written communications skills, and is adept at strategic communications.
 
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify

Candidates must have at a minimum any combination of education and experience equivalent to the following:

• Course work from an accredited college or university in communication, marketing, business administration, public administration, or field related to organizational unit or Auditor’s Office; and
• Three (3) years of progressively responsible experience in positions in communication, analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field. 

TO APPLY:
Submit three documents:

(1) A resume
List professional and other relevant experience and education.

(2) A cover letter
Describe how you meet the minimum qualifications in Section I below, which will be the basis on which a list of candidates eligible for an interview will be developed. Where possible, connect items from your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list in your letter to ensure you respond to each item. Skipping any of the items or failing to demonstrate how you meet them will disqualify your application from further consideration, so please complete the cover letter with care.

(3) A brief writing exercise
Described in Section II below.

Section I: Minimum qualifications for cover letter (Required Knowledge, Skills, and Abilities)

1. Knowledge of principles and practices of business communication and program administration;
2. Ability to learn Auditor’s Office and City rules, policies, and procedures related to area of assignment;
3. Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines;
4. Ability to use City-specific technology and general office software;
5. Ability to communicate clearly, logically, and persuasively, both orally and in writing; prepare concise and comprehensive reports, correspondence, and other documents;
6. Ability to research, plan, and implement public information, awareness, and education programs to build and maintain public awareness of mission and goals.

Section II:  Writing exercise
In addition to the cover letter and resume, please submit an essay describing 1) your experiences or participation with any of the following, and 2) what you learned from them:

• exposure to racial inequities and actions you took to help resolve them;
• steps taken to make workplaces and/or public spaces inclusive;
• experiences as a member of a historically underrepresented group in government decision-making;
• experiences living, working with, and/or interacting with individuals from diverse backgrounds and identities;
• experiences ensuring equitable and inclusive workplace operations and/or program outcomes.

If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.The Recruitment Process

Applicants must submit their resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested.

Recruitment Timeline (subject to change)

Application period: April 24 - May 15, 2023
Applications reviewed: Week of May 15th, 2023 
First interviews: May 24-26, 2023
Second interviews: June 1-2, 2023
Job offer: June 9, 2023

Additional Information

Salary range/Pay equity:  Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience.
   
 Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community.

Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System.  Find more information on the City of Portland's benefits here: Benefits Information | The City of Portland, Oregon.

Civil Service:   This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code.

Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Work location: The position is based in City Hall, 1221 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule of in-person and remote work.

Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Equal employment opportunity:  It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov.

Vaccination requirement: You must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.

Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Andrew Bryans at Andrew.Bryans@portlandoregon.gov.

For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/

• Company: City of Lacey
• Link to Source (and details): Human Resources (HR) Analyst | Job Details tab | Career Pages (governmentjobs.com)

Reporting to the Human Resources Director, under general direction, the HR Analyst serves as a professional management consultant regarding personnel issues. This position is responsible for performing a broad range of professional assigned HR functions which include, but are not limited to labor and employee relations (includes investigation support); benefits and leave administration (includes payroll processing); classification and compensation; recruitment and selection processes; training and organizational development; HR policy and rules compliance;  risk management; workers’ compensation and safety; and coordination of HR related projects and programs. This position also will cross train and assist in all areas and/or serve as back up to other departments and may be periodically rotated as back up to specialized work program areas.

Currently, the City of Lacey is a Social Security employer, and this position is presently required to contribute into Social Security. However, due to a historical issue & question that exists about the election of voluntary Social Security coverage, the City will need to undertake a voting process to determine whether PERS eligible positions will continue to contribute to social security coverage.  It is anticipated the voting process will be conducted in October 2023. All of our other employee benefits associated with this position are expected to remain the same for 2023.

First review of applications will be on May 3, 2023. Hiring manager reserves the right to make a hiring decision at any time. It is in your best interest to apply as soon as possible.

Information in this announcement is subject to change without notice.  Essential Duties and Responsibilities

These duties include but are not limited to the following:

 Labor and Employee Relations

• Provides appropriate counsel on employee relations matters (e.g. coaching and disciplinary matters) to various department management and employees. Consults with HR management on matters of high risk and significance. Interprets, advises and makes recommendations on all HR personnel issues, providing research and supporting evidence to demonstrate analysis into applicable policy, law or rule, collective bargaining agreement or procedure.
• Participates in the City’s labor relations programs and provides support to Human Resources Management with various labor relations projects including (but not limited to) preparing for and participating in labor management committee meetings, negotiations, gathering comparator data and preparing costing worksheets, completing surveys and finalizing official labor documents (e.g. draft MOU’s and final versions of contract drafts).
• Fields complaints and coordinates and performs investigations in consultation with HR Management. 

Benefits and Leave Administration

• Administers and/or assists with the administration of the employee benefit and leave programs provided by policy, state and/or federal law, including assisting with administering leave programs (such as but not limited to: Family & Medical Leave Act (FMLA), Shared Leave, Military Leave, Domestic Violence Leave, and/or the Paid Family Medical Leave (PFML)).Coordinates requests for accommodation under the Americans with Disabilities Act (ADA) and medical disabilities (as well as long term disability claims).  
• Reviews and assists with implementation of annual insurance benefits/rate adjustments and provides notification when appropriate/as needed to employees regarding benefits changes. Maintains updated benefit booklets and plan documents. Coordinates and participates in open annual enrollment and processes benefit change paperwork for payroll processing.  
• Provides direct assistance to employees and families with their benefit and leave programs including enrollments, filing claims, related problems, changes and related matters. Coordinates with HR Specialist on setting up new employee orientations and processing of new hire paperwork (e.g. offer letters, entry of payroll and processing of new hire paperwork). Conducts exit interviews as needed. 

Classification and Compensation

• Performs salary surveys, researches classification and compensation issues as assigned, and compiles information for collective bargaining and/or classification reviews. Conducts job analysis studies and audits, updates and creates job descriptions. Responds to salary surveys, including preparing EEOC reports and other required federal and state reports and/or surveys related to the City's workforce, classification levels, and/or employment practices and policies.

Recruitment and Selection Process

• Coordinates and develops recruitment and selection processes which includes, but is not limited to coordination with the hiring supervisor; updating and/or development of job descriptions for new positions; creating advertisements or mailings; creating and reviewing interview questions; coordinating interview panels; developing and/or scheduling assessment or testing exercises; and ensuring completion of all background and hiring requirements (e.g. medical examinations, driving checks, reference checks, etc.). 
• Assists with implementation of creative strategies that foster the organization's diversity, equity, and inclusion (DEI) goals within the recruitment and selection process. Provides training to interview panels to ensure a fair and consistent process across the organization. Manages applicant data to ensure compliance with DEI industry best practices, and ensures candidate selection process is fair and objective.  
• Serves as system administrator for the online applicant tracking system.

Training and Organization Development

• Provides guidance and input on reorganizations, and supports workforce and succession planning for assigned departments in consultation with HR Management
• Assists in coordinating the City's training and organizational development program (e.g. management training, policy compliance training, DEI training, etc.), which includes evaluating and recommending trainings to the HR Director, screening and/or selecting new training or materials, and scheduling and maintaining employee training records. May assist in development of training programs for presentation and may provide presentation. 
• May provide training in specific areas of work (including with other HR team members) as assigned and/or requested, and assists other junior level staff members with more complex and/or difficult situations by providing guidance, advisement and mentoring.

Risk Management and Workers Compensation/Safety

• Coordinates Workers’ Compensation claims, including working closely with injured employees coordinating light duty (Stay at Work) and early return to work programs. Works closely with employees, supervisors and HR management on L & I issues and follows up as needed for additional information from Labor & Industry claim managers and/or medical providers regarding claims status, light duty and return to regular work duty. Provides updates and consultation to HR management as appropriate. 
• Coordinates and processes unemployment claims, responds to unemployment claims and attends unemployment claims hearings. 
• Researches HR policy issues as assigned.  Provides recommendations on research data. Participates in the development, implementation and day to day administration of human resources policies, procedures and projects. 

HR Policy and Rules Compliance

• Maintains and/or assists with department audits, maintenance of employee personnel records, confidential medical and testing records and related correspondence files; ensures proper maintenance of related files and records in accordance with State, Federal and local laws.
• Ensures proper documentation, maintains related records and tracking logs for work areas. Completes filing of assigned work area, and prepares records and documents for archival storage using the WA State Records Management Guidelines; assists with tracking and purging of archive records and notices of destruction.

Other Duties Assigned

• Provides back up to other analysts as requested. Provides support to the Emergency Management and Safety Coordinator in order to coordinate the City's safety, risk management, and Accident Review Board functions. 
• Completes reports on and provides metrics for department processes and programs as requested. 
• Attends various meetings and represent the department on various committees. May conduct and/or facilitate meetings.
• Participates in special projects and performs other related duties as assigned.

Specialty Assignments (Position Specific)

• May provide support to the Risk Management Coordinator and risk management program in providing back up to claims calls (including intake) for auto/property/liability claims. 
• May administer the City’s random drug program for CDL holders, schedules appointments, communicates with supervisors, and maintains confidentiality.  
• May provide backup support to the HR Specialist as needed for sponsored employee events including serving as the Wellness Coordinator, the quarterly new employee welcome event, annual employee recognition event, employee socials, annual picnic, and/or related holiday functions.

Qualifications

REQUIRED QUALIFICATIONS:

A Bachelor of Arts or Science Degree in Human Resources, Finance, Public or Business Administration or related field and a minimum of two (2) years of progressively responsible human resources experience in more than one area of human resources (e.g. labor relations, classification and compensation, benefits, etc.) 

 OR  

Associates of Arts or Science Degree in Human Resources, Finance, Public or Business Administration or related field AND four (4) years of progressively responsible human resources experience in more than one area of human resources (e.g. labor relations, classification and compensation, benefits, etc.)                                                                                              

OR

Six (6) years of progressively responsible human resources experience in more than one area of human resources (e.g. labor relations, classification and compensation, benefits, etc.).

* May have a combination of experience, education, and training that would substitute for the above requirements. 

 PREFERRED QUALIFICATIONS:

• IPMA-HR, CEBS/CCP, CP, PHR or other equivalent certification.
• Two (2) additional years of progressively responsible human resources experience within a public sector organization.  

SPECIAL REQUIREMENTS OR LICENSE(S)

• Must pass a background investigation (including fingerprints), credit and reference checks are required. 
• Must maintain a level of physical and mental fitness necessary to perform the essential functions of the position.
• Must be attentive to job safety considerations and follows all required safety policies, procedures and techniques. 
• Must possess a valid Washington State driver’s license at time of hire OR must obtain within 30 days from date of hire, and must have a driving record acceptable to the City and the City’s insurance carrier; OR must be able to provide own transportation to and from job, meetings, and related job sites.
• Verification of identity and United States work authorization must be completed as required by the Immigration Reform and Control Act.

Knowledge, Skills, and Abilities

Knowledge of:

• City human resources policies and procedures including ordinances and state and federal laws related to human resources and employment practices and industry best practices. 
• Principles and practices of public personnel administration including those related to the public sector.
• City employee benefit packages and programs, options, procedures, eligibility, claim requirements and cost structure.
• Collective bargaining agreements, principles and practices of contract negotiation and administration and progressive disciplinary procedures. 
• Research methods, data collection, report presentation and statistical analysis.
• Interpersonal skills using tact, patience and courtesy. 
• Investigative methods and techniques and investigatory report writing. 
• Mathematic computations adequate to correctly perform work.
• Effective oral and written communication principles and practices (e.g. English usage, spelling, grammar and punctuation) to include principles public relations and customer service.
• Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases.
• Knowledge of public budget administration, budget process, statistics, program planning, and financial management principles and practices. 
• Proper documentation, reporting, record keeping and compliance with federal, state and local laws, regulations, policies and procedures. 

Skill in:

• Performing thorough investigations into sensitive HR issues and preparing investigatory report and related documents.
• Making recommendations based on accurate analysis of complex data and issues. 
• Development and management of administrative projects.
• Analyzing problems or complex issues and providing effective and timely solutions or decisions.
• Communication of complex and sensitive information. 
• Diplomacy and presenting a positive image of the City, both verbally and in writing.
• Using sound independent judgment and discretion.
• Interpreting, applying and explaining rules, regulations, policies and procedures. 
• Planning and organizing work and meeting schedules and time lines. 
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Responding to inquiries or complaints from customers, staff, management, and members of the general public or referring them onto the appropriate individual or department.
• Assisting with processes and procedures related to negotiating and administering contracts and agreements.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. 
• Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. 
• Maintaining confidentiality of sensitive information and communicating with tact and diplomacy.
• Conflict resolution and consensus building. 

Ability to:

• Establish and maintain effective working relationships with staff, management, vendors, outside agencies, and general public, and to form team environments, build morale, increase productivity, improve relationships and meet goals and objectives.
• Keep updated on legislation changes and state and federal laws related to and affecting human resources policies and best practices. 
• Interpret and apply Federal, State and local codes, policies, laws and regulations related to area of responsibility.
• Operate a computer to enter data, maintain records and generate reports.
• Anticipate and respond to administrative and operational problems. 
• Participate in the administration of Human Resources policies, programs and projects.
• Perform a variety of professional personnel duties involving recruitment, selection, testing and employee benefits administration.
• Provide technical information and assistance to others regarding employment policies, personnel transactions and employee benefits/programs including
• Communicate effectively, efficiently and in a confidential and diplomatic manner that is sensitive to both the needs of the City employees and supervisors. 
• Exercise the highest degree of confidentiality and professionalism at all times. 
• Warmly greet the public and co-workers and clearly convey a sincere willingness to be of service and/or open to resolving the situation at hand. Clearly explains self or answers when necessary. 
• Portray an image of knowledge, confidence, professionalism, fairness, and caring. 
• Meet any dress and/or grooming expectations appropriate to position.
• Apply project management techniques and principles.
• Coordinate, prioritize and work on multiple activities on a daily basis under often stressful and busy conditions. 
• Analyze, interpret, develop and implement City regulations, policies and procedures.
• Demonstrate regular, reliable attendance.
• Deliver responsive and high quality customer service.