About the job

Are you a creative, highly organized event planner? Do you believe in the importance of networking, skill building, and seeing impactful events come to life? Are you looking for an opportunity that allows you to work independently, yet collaboratively, in a work-from-home position?

IAP2 USA is currently looking for an engaged meeting/ event planner to coordinate IAP2’s 2023 North American Conference (NAC) in Seattle, WA, September 13 to 15, 2023.

Our ideal candidate is a creative, well-organized professional with an attention to detail. We are seeking a self-starter with a strong work ethic, extensive communication skills, and an ability to work under minimal supervision. Some evening and weekend work is required. 

Background:

The 12th Annual International Association for Public Participation’s (IAP2) North American Conference, September 13-15, will be an in-person conference that offers a unique opportunity to meet, communicate and collaborate with other P2 specialists and champions from across the USA and Canada. Our diverse community of professionals, citizens, academics, and decision-makers are committed to involving the public in decisions that affect them. Hybrid/ virtual options may also be included. The annual conference draws more than 300 attendees each year. 

Responsibilities:

Produce and implement all aspects of IAP2 USA 2023 North American Conference including:

• Manage and produce events/programs (includes pre-planning, oversight of logistics during conference, and post-conference follow-up)

• Manage vendor relations

• Marketing and communications (in coordination with IAP2 USA contract staff)

• Develop Event/Program framework and supporting materials

• Work with IAP2 contract staff to Implement income and expense administration and reporting

• Support 

• • task force/committees and meetings 

  • call for submissions and submission review

  • development of draft and final event programs

  • support event platform (in coordination with IAP2 USA contract staff)

• Post event communications

• Post event evaluation and reporting

Qualifications and Requirements

• Minimum of associates degree

• Event management experience required

• Ability to self-motivate and work well independently

• A strong collaborative approach with a willingness to pitch in and help whenever the need arises

• Ability to multitask, be detail-oriented and have strong organizational and project management skills. 

• Excellent communication skills

• Flexibility, a high level of integrity, and an excellent work ethic

• Some evening and weekend work, and occasional travel is required

• The ability to work in a home-based, virtual environment with access to strong reliable internet

• Capacity to be flexible and work across time zones

• Proficient in Google Workspace and Microsoft Office and familiarity with data bases

All inquiries and applications will be held in strict confidence. Interested candidates should send their resume and letter of interest to Erin@iap2usa.org. Contract is a project rate of $25,000. 

The Event Planner is a contract position; the contractor is responsible for all tax obligations. The term of this contract is one event.